My weekly review routine

Schedule: Monday, afternoon

• Clear Email.
• Review Calendar (two weeks backwards and four weeks forward).
• Clear Google Drive Inbox.
• Delete or archive articles in Read-later app.
• Clear Desktop and Downloads.
• Process Drafts.
• Process audio recordings.
• Clear physical inbox.
• Refine projects list.
  • In Things 3, mark completed projects as Completed.
  • Delete anything that is obviously not a project.
  • If a project can be substituted by a calendar entry, add it to your calendar instead.
  • Move projects to Someday if necessary.
  • Combine projects that are tied to the same outcome.
  • Add a deadline for each project.
  • If the project has no description, add one.
  • Choose an icon for each project in Things 3.
  • Review the tasks related to each project: delete anything that is no longer relevant or add more.
  • Check the goals for this month and see if any needs a project.
  • Prioritize your project list.
• Sync Projects list on Things, Obsidian, and Finder (if necessary).
• Process Inbox at Things (prioritize and file new open loops).
• Review all tasks under Anytime and see any tasks with no priority tag and tag them.
• Review High priority tasks: Check accomplished tasks, schedule tasks, or convert tasks to Medium priority.
• Review Medium priority tasks: Check if any can be converted to High priority tasks and schedule them.
• Empty trashes.
• Reconcile Vince's fund.
• Reconcile YNAB couple fund.